Safe ministry

at maitland evangelical church

MEC aims to be a place where children and vulnerable people are respected, protected, and built up.

Those who serve within our various ministry programs, both on Sunday & during the week (including SRE), are all trained and work under guidelines that ensure a safe environment for those in their care. This means they hold a current WWCC and have completed our Safe Ministry training. Training is refreshed every year online.

Training

We believe that churches need to take responsibility for how people (especially kids) are treated.

If you’ve been invited to be part of our kids’ ministry team, there are a couple of things we require you to do:

1. Apply for a NSW WWCC

If you’re going to be working with children, you are required by law to apply for a NSW Working with Children Check Number.

It’s easy to apply online; simply use the button, fill out your details and submit.

Apply for WWCC >

2. Take your application to a Service NSW

Once you get your Application Number (starting with “APP”), take it to a Service NSW centre to verify your identity.

They will verify your identity and after a few days/weeks they will email you a new WWCC Number (Starting with “WWC”).

Find your nearest Service NSW’s Centre >

3. Do (or Update) your Online Training

After you’ve got your Working with Children Check number, go to the MEC Online Safe Ministry Training course here.

You’ll be asked to register your name and WWCC details before doing the training. This training only takes about 30mins, but it gives you all the information you need to help keep our kids safe (as well as fulfil our legal obligations as a church).

Online Training >

Policies & Legal

Safe Ministry Policy

Our Safe Ministry policy outlines our expectations around the training and conduct of leaders, as well as our complaints and reporting procedures.

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Behaviour Management Policy

Our behaviour management policy demonstrates how we will work with families to run programs that are safe and positive for children.

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Faithfulness in Service

The Faithfulness in Service document is our code of conduct for all in leadership positions, including paid staff.

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Transport Policy

This is the Transport Policy for all who drive under 18s at youth events.

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Toileting Policy

This is what will happen if your child needs to go to the toilet during our programs.

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Physical Contact Guidelines

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Electronic Communication Guidelines

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Forms

Incident Report Process

Safe Ministry Supervisors should follow this process step-by-step when someone makes a report to them about a specific incident, general suspicions or a person of concern.

Note: The details of those reporting abuse should be kept private and confidential, only made known to those in leadership and to individuals and organisations who are legally required to know those details.

What process should I use?

Use the table provided to decipher which process you should use with your report.

Incident Response Process Decision Table >

Mandatory Reporter Guide

This is an online, interactive guide developed by the NSW Government that is designed to help assess whether a case meets the threshold for being ‘at risk of significant harm’.

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Injury Response Process

WHS audits are completed before every church activity, but accidents do happen. This form should be completed if there has been an injury at an MEC program, or if an injury that occurred outside an MEC program was treated at MEC. Please print the form and forward a completed copy to the Senior Pastor.

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Person of Concern Process

At MEC, we do all that we can to ensure that everyone who comes into contact with children or vulnerable people is safe and trained in how to act in a manner that is above reproach. Immediate action will be taken according to this process if a report of concern has been made, or if a regulation character check indicates a reason for concern. This report should be printed out and the completed record kept with the Senior Pastor.

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Suspected Child Abuse Response Process

At MEC, we do everything within our power to ensure that children and vulnerable people are safe. All suspected incidents of abuse reported to us will be dealt with according to the following process.

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Church Incident Response Process

Although we do everything possible to ensure incidents do not occur, any incident that arises will be dealt with swiftly according to this process.

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External Incident Response Process

This is the process that we follow when we have received reports of suspected abuse/risk of significant harm that did not relate to the activities of our church and the suspected offender was not acting on behalf of our church.

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Accident Report Form

Submit an electronic report of an accident that has occurred at an MEC event. This will be seen by the senior staff, acted upon and kept as an official record of the incident.

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